Timesheet Entry is a Stressful Function for Most People.
There are many reasons causing timesheet stress rendering people resistant to registering the time they spend on client’s work. Some reasons are cultural and some are operational. It is up to the organisation’s management to fix the cultural issues. Ntuity fixes the operational issues by affording the user the option of up to four different but complimentary methods of entering their time. They embrace both “Push” and “Pull” techniques. By that we mean three options expect the user to initiate the entry “Push”, whilst one monitors the user’s activity within Ntuity and periodically presents them with a list of what they have worked on and prompts them to allocate the time to the relevant activities “Pull”.
The four options accommodate the differing job roles, responsibilities and work environments within the one organisation. Irrespective of the method that a user opts to employ, the jobs/projects they touch during the course of their work activities will automatically appear in their timesheet. The four options are:
1. Traditional Weekly Timesheet.
A user initiated conventional timesheet entry dialogue with jobs/projects listed down the page and the seven day weekly grid across the page. For those people who prefer to enter their time periodically in a single session, like at the end of the day for example.
2. Right Mouse Click
Right mouse click on any client, campaign, job/project, traffic task or communication and you can launch the single entry timesheet dialogue pre-populated with the context. Simply choose the work type and enter the units of time. For those who like to “do it as I go”.
3. Mobile Timesheet App
Click on the Ntuity icon on your hand held device, choose the Client, Campaign or Job/Project and register the time spent whilst you are “on the go”.
4. My recent Jobs Pop-up
This is the secret weapon, the “Pull” option. An app that is installed on the user’s PC or Mac which will monitor the user’s activity on the organisation’s Clients, Campaigns and Jobs/Projects and pop-up at a preset interval to present the list of recent activity to the user. The app prompts the user to allocate the intervening time since the last pop-up to the jobs/projects listed in the dialogue.
The user can click on a job/project to access all relevant communications so this option is ideal for Creatives and Studio staff who only need to access communications and register timesheets and leave requests. They may never even have to login to the full Ntuity application interacting with the system via the app.
This YouTube video will provide an overview of the My Recent Jobs Pop-up app:
Ntuity includes automatic monitoring processes that will generate alerts advising of overdue timesheets with appropriate escalation procedures for recalcitrant users however these are rendered largely obsolete, our experience is that compliance increases exponentially with the implementation of the Ntuity timesheet entry options.
At Ntuity we realised that we can relieve the stress surrounding time sheet entry by providing the operational solutions to best suit the user’s requirements hence making it both easier and more pleasant to perform.